Our story begins with two property managers Ben and Mary. Follow them through this tale to see how a typical workday plays out for them. One property manager uses CRE tech and the other does not.
Sending work to an Architect vs Dynamic, Digital Floor Plans that you can edit yourself
A client tells Ben that she needs to see a floor plan scenario with one suite separated into two ASAP. Ben forwards this to their architect but has to wait 3 days to get it back. The long turn-around times, and back and forth with the architect are a pain and make the process longer than necessary.
Mary’s client wants to know what their office space dimensions would be if they put up another demising wall. With her CRE software, Mary easily makes this update herself and provide the new specs within minutes. Handling these simple requests on her own saves Mary ample amounts time. Even better – there’s no need for Mary to know AutoCAD, making it simple to modify floor plans quickly.
Print outs and Filing Cabinets vs. Digitized Floor Plans and documents in the Cloud
Ben needs specific floor plans to do his work but must sift through a disorganized filing cabinet to find them. With the many buildings that Ben manages, it’s becoming difficult to keep track of all the files, documents, and floor plans. By the time Ben locates the floor plans, he has already wasted valuable time out of his day. Not to mention, he is frustrated by the messy filing system.
A request comes in for Mary to send the latest floor plans of a building to a client. She quickly searches for them in her CRE database. Because they are stored digitally in one central location, it is simple for Mary to download and share the documents with ease. Mary feels confident that as her portfolio grows, she will be able to manage her floor plans easily.
Time-consuming process to create Marketing and Leasing Plans vs. An Automated, On-the-go Strategy
Ben’s client requests marketing plans for every vacancy in one of the buildings he manages. He needs to gather suite, tenant and leasing information from different departments to create them. Ben sends out several emails to get the information he needs and waits for everyone’s responses. He even follows up by phone multiple times. This lag time is inefficient and is holding Ben back from getting information to the client that they need. Chances are his client is becoming frustrated by this delay. And Ben is becoming anxious because the client needs this information by the end of the day.
Mary is asked to prepare lease exhibits for multiple floors in a building. Without hesitation, she logs in to her CRE software on her tablet to generate the plan. With just a few clicks, Mary downloads the plans. Within minutes, she sends the files back to complete the request. Mary’s client happily comments on her quick turnaround time.
Manual Data Updates vs. Real-Time Analytics and Reports
It’s already the end of the day, but Ben realizes that there’s still a ton of new tenant information from binders that need to be input into spreadsheets. He also needs to make reports for tomorrow morning’s meeting. Ben calls his wife to tell her he will be home late tonight.
Mary’s CRE platform is synced to her accounting system, which means the information is always accurate and updated in real-time. With analytics that seamlessly reflect building data, she is all set and prepared for her meeting tomorrow. Mary simply downloads a monthly report from her dashboard. Mary checks off everything on her to-do list and heads home on time!
As you already know, managing and leasing buildings is a lot of work. A CRE platform can help eliminate those daily headaches and nuances that hinder your workflow. Schedule a quick demo to find out how CRE Tech can make your day much easier, and allow you to work faster and smarter.